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NOTICE - ANNUAL GENERAL MEETING (AGM)

  • Ensures compliance with the Companies Act, 2013 requirements
  • Provides shareholders with sufficient time to review company performance
  • Outlines a clear "Agenda" for critical business decisions and voting
  • Validates the legality of all resolutions passed during the meeting
  • Protects directors from penalties due to procedural defaults
  • Establishes a formal record of corporate transparency and governance
  • Simplifies the process for appointing auditors and declaring dividends

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Experience Icon

7 Years

Of Experience

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3622 +

Cases Solved

Awards Gained Icon

10 +

Awards Gained

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144 k +

Trusted Clients

Queries Solved Icon

36 k+

Queries Solved

Experience Icon

7 Years

Of Experience

Cases Solved Icon

3622 +

Cases Solved

Awards Gained Icon

10 +

Awards Gained

Trusted Clients Icon

144 k +

Trusted Clients

Queries Solved Icon

36 k+

Queries Solved

Experience Icon

7 Years

Of Experience

Cases Solved Icon

3622 +

Cases Solved

Awards Gained Icon

10 +

Awards Gained

Trusted Clients Icon

144 k +

Trusted Clients

Queries Solved Icon

36 k+

Queries Solved

Overview

A Notice for an Annual General Meeting (AGM) is a formal communication sent by a company to its shareholders, directors, and auditors. It must be sent at least 21 "clear days" before the meeting date.

Every Indian company (except One Person Companies) is legally required to hold an AGM once a year. The Notice is the mandatory first step to ensure that the meeting is valid and all decisions taken are legally binding.

Under the Companies Act, the Notice must include the date, time, venue, and the "Ordinary" and "Special" business to be transacted. Failing to send a proper notice can lead to the "voiding" of all meeting decisions and heavy fines for the company officers.

Why Choose Ark for AGM Notice

Procedural Excellence for Your Corporate Governance
We draft compliant AGM notices that ensure your corporate meetings are valid and penalty-free.

Instant Generation

Automated workflows ensure zero wait times for your PDF export.

Vetted Templates

Updated quarterly to align with the latest regional legal standards.

Standard
  • Date/Time/Venue
  • Basic Agenda
  • Proxy form
  • Attendance slip
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FAQs

When must an AGM notice be sent?

At least 21 "Clear Days" before the meeting (excluding the date of sending and meeting).

What is "Ordinary Business"?
Can a shareholder send someone else to vote?
Does the notice have to be on paper?
What is an "Explanatory Statement"?
What happens if the notice is not sent to all shareholders?
Can we hold an AGM on a National Holiday?
What is an AGM Notice?
Is issuing an AGM Notice mandatory?
What is the minimum notice period for an AGM?

Why Partner With ARK?

A seamless blend of technology and Chartered Accountant expertise to simplify your business registration.

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Experienced CA Team

Led by Chartered Accountants with deep domain expertise and industry-specific experience.

What Our Clients Say

Discover what our satisfied clients have to say about their experience working with us

Sandeep Reddy
Founder, Retail Trading Business
" ARK Advisors made our audit process smooth and stress-free. Clear checklist, timely follow-ups, and very practical guidance. "
Anusha Sharma
Partner, Professional Services Firm
" Their team quickly identified compliance gaps and suggested actionable fixes. Reporting was crisp and easy for management to understand. "
Rohit Kulkarni
CFO, Manufacturing Unit
" We got strong process recommendations and control improvements. The audit insights genuinely helped us reduce leakage and improve discipline. "
Meghana Rao
Director, Startup
" Professional, responsive, and very transparent. They explained everything in simple terms and kept the entire process on schedule. "
Imran Khan
Owner, Hospitality Business
" The team ensured our documentation was audit-ready and supported us throughout. Great experience and strong attention to detail. "

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